Frequently Asked Questions
What does it mean that The Barn is a non-profit?
Profits from The Barn in the Village go back to support the Mint Hill Historical Society and the Carl J. McEwen Historic Village. Your event is so much more than a good time! You are helping to support and cultivate the history of our wonderful town.
How many people does the venue hold?
The Barn holds 110 for a seated dinner and 200 with auditorium style seating.
How can I hold a date?
Please reach out via the contact form to discuss availability. We will soft hold your event until a contract is finalized. Once you return your signed contract and submit your holding deposit, the date is yours!
Are tables and chairs provided?
Yes! You may use the provided tables and chairs for no fee or bring in rentals. Linens are available for a rental fee.
Can I have liquor?
We allow beer and wine only. You are responsible for attaining licensed bartenders to cater to your event. You must email a valid license and current insurance for the bartender before the event. If alcohol is present, we recommend hiring event security.
Who does event security?
You may reach out to the Mint Hill Police Department or a third party security company.
Does Mint Hill have a noise ordinance?
Mint Hill does have a noise ordinance that goes into effect at 9pm. It is easy to apply for a noise permit through the Town Hall.
What about parking?
There is parking on-site. Parking directional signs will help guests know where to go. Please do not park in the neighborhood behind The Barn.
Is there full time event planning staff?
No. We currently do not offer in house planning services. We recommend you hire an outside planner and/or day-of coordinator. A representative will communicate with you or your planner before then event and be on site during your set up and event to answer any questions.
Can I bring outside rentals and my own decorations?
Absolutely! If you would like to bring in different tables and chairs, that is okay. We welcome your own decorations but do not allow any nails, thumbtacks, or tape on the walls. We ask that rentals and decorations are removed at the conclusion of your event. Large rentals may be placed outside and picked up the next morning by 9am with permission.
Are my outside rentals allowed to come the week before my event to set up?
You may purchase extra hours for the day of your event. With our current schedule, we do not allow early rental drop off. If you have The Barn rented all day, you may bring in rentals from 9am the day of your event and have them picked up by 9am the next morning. Please let us know if an exception needs to be made. For smaller parties and corporate events, please confirm set up and tear down times with your event coordinator.
Who sets up my rentals and décor?
The Barn will set up and take down the provided tables and chairs and any rentals from The Mint Hill Historical Society Collection. All other rentals are your responsibility to bring in, set up, and take out.
What is The Mint Hill Historical Society Collection?
The Collection includes pieces to make your day extra special. You can rent mix & match vintage china, assorted silver flatware, colorful and textured tablecloths and runners, votives, candlesticks, flower vessels, rugs, and more. Our collection is always growing so be sure to check back regularly for new additions.
How do I rent through The Mint Hill Historical Society Collection?
When you book with us, we will happily show you our extensive collection for you to pick the perfect detail pieces to accompany your day. We do not allow our rentals to be taken off the premises.
Can I use any caterer?
We welcome all licensed and insured caterers and bartenders. Your vendors are your responsibility. The catering kitchen is prep only. There is a refrigerator, freezer, and warmer for your use.
Do you have a sound system?
We currently do not have a surround sound speaker system. We ask you bring in your own sound equipment or hire a band or DJ. Please take square footage of the space into account when thinking about the size of your entertainment.
Is there a bridal suite?
Currently, we do not have an official bridal suite. If having a place to get ready is essential for you, please let us know and we can talk through a few options.
Do you allow sparklers and real candles?
We do not allow any open flames or sparklers in The Village. Protecting our beloved Village is a top priority. We recommend battery operated candles, glow sticks, light up foam party sticks, or lighted fiber optic wands. We do not allow confetti, glitter, or birdseed.
What if something gets broken?
The Barn and The Village are full of one-of-a-kind treasures. Your guests are your responsibility. An incidental deposit is required at the time of booking and may not be refunded if any damage is done to the property. This includes the possible need for extensive cleaning after your event.
What happens if it rains?
The Barn is entirely indoors with a large covered patio. If you have added an extra outdoor space, we will make arrangements to move your event inside.
When can I have a rehearsal?
Rehearsals will have a complimentary 2-hour time slot the week before the wedding, except Friday. You may rent The Barn for extra hours the Friday before if you choose.
Can I book a photoshoot?
Absolutely! For brides, we will allow access to the grounds Tuesday-Saturday to take photos.
Will the Summer Farmer's Market impact our day?
The Mint Hill Farmer's Market is hosted on our grounds Saturday mornings from 9am-1pm, May 1 - September 30. The Market should not impact your set up or event in The Barn. If you have rented a space that overlaps, we will flip the area as quickly as possible. We will not be able to rent Market areas during Market hours.
How do I communicate and pay?
The Barn in the Village uses HoneyBook to communicate and as a payment portal. You will receive a link with your Event Proposal and any other communication.
What is the cancellation policy?
We hope that you will not have to cancel your event. We will be happy to accommodate a reschedule due to a conflict. Our cancellation fees are prorated from the day of your cancellation.
- 6 months or more: 100% deposit returned
- 3-5 months: 50% deposit returned
- Less than 3 months: non-refundable deposit
If your deposit has been made via credit card or ACH transfer through HoneyBook or in the office, we will not be able to refund the processing fee (usually 3%).
We are a brand new event space and we appreciate your patience while we learn and grow.
We are always adding new features and amenities and are open to new ideas.